Specialties: Web Sites
Web Site Indexing Online Course Texts
For a number of years, Hedden Information Management offered group and
individualized, self-paced online training sessions in web site indexing.
Some of the lessons were also part of an online course previously taught
through Simmons College Graduate School of Library and Information Science,
but other lessons supplemented and went beyond that course. While no longer
offered as instructor-led courses, the course files are available for
purchase (at a discount of 55-60% off the original prices), and those
purchasing the texts are welcome to email the instructor-author, Heather
Hedden, with quick questions (although trouble-shooting and work feedback
is not included). Course files were last updated in 2010. Course files
- Text, including step-by-step instructions
- Examples and screenshot images
- Suggested practice exercises
- Links to additional resources and articles
Course 1: Web Site Indexing for Freelance Indexers
A session for indexers who already know the basics of HTML. It provides
an overview of the web index types, tools to use, the market and marketing,
and an introduction to related topics of taxonomies and metadata. Students
create indexes in commercial indexing software and convert them to HTML.
- Lesson 1: Introduction
Types of web site indexes and an analysis of sample indexes and their
- Lesson 2: Indexing tools
An overview of software tools to help create web site indexes, and
how to use indexing software the student may already have (Cindex,
Macrex or SKY Index) to create an HTML index.
- Lesson 3: Choosing sites
What sites are most suitable for indexes. How to download a site and
plan for indexing.
- Lesson 4: Web index market
Awareness, knowledge, and demand for web site indexes. Includes discussion
of marketing for freelancers and the issue of index maintenance.
- Lesson 5: Related topics
Taxonomies, database indexes, and metadata indexing.
Course 2: Indexing Techniques for Web Sites and Intranets
A session for those who know HTML or work with web sites (webmasters,
information architects, web designers, web developers, web content writers
and editors). Experience in indexing is not needed, however, those with
experience in book indexing will also benefit from this session, as
web indexing is slightly different. The emphasis is on creating appropriate
index entries, rather than on the technical aspects of HTML indexing.
- Lesson 1: Techniques: Choosing what to index
Deciding which web pages to index and what to index (from among headings
and other concepts) within the pages chosen.
- Lesson 2: Techniques: Index terms
Deciding how to word the index main entries and subentries, when and
how to form entries, and how to come up with additional terms.
- Lesson 3: Techniques: Refining and editing
Creating See and See also cross-references and considerations
in editing the index structure.
- Lesson 4: Formatting and style
When and how to change an website index's format and style and special
considerations in web indexing, such as those pertaining to subentries.
Course 3: HTML Indexing Tools
A session focused on how to use each of the two dedicated web site indexing
tools: HTML Indexer (with a free demo) and XRefHT32 (freeware). This
session may be combined with Course 1 for freelance indexers, or combined
with Course 3 for webmasters not experienced in indexing, or taken on
- Lesson 1: XRefHT32
Instruction in how to use the freeware website indexing tool, XRefHT32
- Lesson 2: HTML Indexer
Instruction in how to use the commercial website indexing tool, HTML
Indexer, which has a free demo.
- Lesson 3: Additional software features and practice
Instruction in additional features of XRefHT32 and HTML Indexer not
covered in the first lessons, and additional practice using a choice
of one of these tools.
Software: No special software needs to be purchased to
complete the courses. Rather, students will use what they have or download
demo versions or other free software from the Internet. Both Windows and
Mac users may take these courses. For Course 3, the freeware XRefHT has
both a Windows version an a Java version that can run on any platform
(Mac, Linux, etc.) as long as you have the Java Runtime Environment. The
other software tool, HTML Indexer is Windows only, for which one lesson
is devoted. Non-Windows users may take a shortened version of Course 3
for a discount. All students will also need a web browser, e-mail, and
Notepad or other text editor.
Additional texts: No textbook is required, but three
Specialties: Web Sites, by Heather Hedden. Information Today
Inc., 2007. $40.00, $32.00 for ASI members through Information Today.
Indexing: Enhancing Access to Information within Websites, 2nd
edition, by Glenda Brown and Jonathan Jermey, 2004. PDF is free. Or you
can order a print-on-demand copy from Lulu for $10.90 plus postage.
Indexes: Visitors to Content in Two Clicks, by James Lamb, 2006.
144 pages. The printed book is available through Lulu.com for $34.99.
A PDF version is available from the author's website for $25.00.
Course payment options: Hedden Information Management
course payment is accepted by checks in U.S. dollars, credit card (via
PayPal), or direct PayPal transfers.
Course review article:
Hedden Information Management.
“Creating Web Site Indexes” , by Wendy Catalano, in Key
Words, The Bulletin of the American Society of Indexers, Vol. 13.
No. 4, October - December 2005.
Comments from students of the past online courses:
Thanks again for the course. It was very stimulating and I learned
I also forgot to mention that one of my favorite things about
your course was all the links.
I am very happy with the course.
I'm still plugging away at the course and learning so much! It's
just really well organized and seems like it leaves no stone unturned.
Heather: This is great.
I was very impressed by how well you've organized and presented
the course material and the ease in
which I could follow the discussion.
I thought I knew the basics of HTML, but I learned a few things
today about that subject as well as a few others.
Very easy to follow.
I finally looked through all the lessons you sent and they are
So much good information!